The Best Program for Organizing Meetings and Conferences 2026

Meeting and conference management involves planning every aspect of an event to ensure its smooth execution—from selecting the venue and timing to managing invitations and agendas. 

The goal is to achieve the event’s objectives while providing participants with a comfortable and efficient experience.

A meeting and conference management software is an integrated digital tool that helps organizations plan and manage meetings and events comprehensively. 

It includes scheduling appointments, defining the type of meeting, assigning roles to participants, tracking attendance, documenting decisions and outcomes, managing invitations and attachments, and linking meetings to projects or committees to ensure accurate follow-up and performance evaluation, this software is known as Centro.

Centro is considered one of the best platforms for managing meetings and conferences, It provides comprehensive tools to handle all stages of an event, starting from scheduling invitations and defining the type of meeting, to assigning roles to owners, secretaries, and participants, tracking attendance, and documenting meeting minutes and decisions electronically to ensure accountability and transparency.

The software also allows linking meetings to projects and committees, simplifying the management of large and complex events in an integrated manner. 

Additionally, it includes a calendar and analytics to help with planning and avoiding scheduling conflicts.

Centro supports post-meeting task and decision tracking to ensure effective implementation, making it the ideal solution for organizations seeking professional and comprehensive management of meetings and conferences with detailed follow-up from planning to execution.

The following features make Centro the ideal choice for organizations seeking efficient and organized event management:

1. Comprehensive Management and Integrated Meeting Lifecycle

Centro offers tools to manage all stages of a meeting or conference, from scheduling invitations and booking rooms/resources, to managing attendance, tracking agendas and discussions, and documenting decisions with post-meeting follow-up.

2. Smart Scheduling and Conflict Avoidance

The system analyzes participants’ calendars and suggests the most suitable meeting times, reducing scheduling conflicts, saving time and effort in coordination, and increasing participant attendance for important meetings.

3. Accurate Documentation of Minutes and Decisions

Centro allows full electronic documentation of meetings, including attendance, agenda, decisions, and attachments, with easy access afterward, This enhances transparency and simplifies the tracking of official outcomes.

4. Task and Decision Tracking

After meetings, decisions can be linked to specific tasks, assigning responsibilities and deadlines, and tracking progress within the system. 

This turns meetings from discussions into actionable steps that achieve organizational goals.

5. Support for In-Person, Virtual, and Hybrid Meetings

The system supports in person, virtual, and hybrid meetings, with integration to platforms like Zoom and Microsoft Teams. 

It also manages technical resources such as screens, audio, and lighting to meet all modern meeting needs.

6. Reports, Analytics, and Performance Tracking

Centro provides a dashboard with performance metrics such as the number of meetings, attendance rates, meeting distribution across projects and committees, and the number of decisions implemented. 

These analytics help management improve planning and make strategic decisions.

7. User-Friendly Interface and Arabic Language Support

The software features a simple and clear interface, making it easy for users to input data and track meetings efficiently. 

It fully supports the Arabic language, making it suitable for organizations in the Arab world without extensive training.

8. Linking Meetings to Projects and Committees

Meetings can be linked to projects or committees, allowing for organized tracking of decisions, tasks, and progress. 

This ensures centralized documentation of all institutional work.

Effectively managing meetings and conferences has become essential for any company or organization seeking to achieve its goals efficiently and maintain organized internal and external operations, here are the key benefits of Centro:

1. Improving Meeting Efficiency

Using software like Centro helps companies and organizations organize meetings methodically, reducing wasted time and ensuring focus on the agenda and set objectives, which leads to achieving tangible results faster.

2. Documenting and Tracking Decisions

Centro allows for recording all decisions and outcomes during meetings in an organized archive, This enables organizations to monitor the implementation of decisions and ensures that no critical information is lost.

3. Facilitating Project and Committee Management

Centro links meetings to projects and committees, making it easier to track tasks and responsibilities, This ensures that each meeting directly contributes to work progress and institutional achievements.

4. Supporting Virtual and Hybrid Meetings

Centro supports in-person, virtual, and hybrid meetings with communication and live streaming tools, enabling organizations to hold meetings efficiently regardless of participants’ locations, and enhancing remote work flexibility.

5. Enhancing Transparency and Accountability

By tracking attendance, monitoring decisions, and analyzing performance, Centro provides a high level of transparency and accountability within the organization, helping management evaluate meeting outcomes and make strategic decisions confidently.

The company behind Centro is Iknology, a Saudi firm specializing in developing smart digital solutions for governmental and private organizations.

Iknology is known for its extensive expertise in digital transformation and creating integrated systems that meet organizations’ needs in terms of efficiency, security, and usability.

Iknology developed Centro to include tools for scheduling meetings, managing invitations, booking rooms, documenting minutes and decisions, tracking task execution, and linking meetings to projects and committees, while providing technical support and training tailored to each organization’s requirements.

Collaborating with Iknology to implement Centro provides organizations with a comprehensive solution for managing meetings and conferences efficiently and professionally, key benefits include:

1. Extensive Digital Transformation Expertise

Iknology has long experience in developing digital solutions for governmental and private organizations, enabling them to understand the needs of large institutions and provide fully integrated solutions tailored to each work environment.

2. Customizable Solutions to Fit Organizational Needs

Iknology’s team can customize Centro according to the organization’s structure, including the number of users, access permissions, required modules, and integration with internal systems such as email and HR platforms.

3. Continuous Technical Support and User Training

The company provides ongoing technical support after system implementation and trains users to use the software effectively, reducing operational errors and helping staff manage the system efficiently.

4. Integrated Solution for Organizational Operations

Partnering with Iknology allows organizations to leverage a system covering meetings, committees, projects, travel arrangements, logistical items, and access management. 

This ensures more organized and efficient management of institutional operations and a comprehensive view of all activities.

5. Enhancing Transparency and Decision-Making

Collaboration with Iknology helps create an organized digital workspace with precise reports and analytics for performance evaluation. 

This supports data-driven decision-making and enhances productivity and efficiency within the organization.

Iknology is the company that developed the Centro system for managing and Organizing meetings and conferences, and it provides several communication channels to facilitate inquiries and project implementation.

Clients can send their inquiries or request quotations directly via email at sales@iknology.com, where the team provides the necessary support and guidance to help each organization choose the right solutions.

They can also contact the company by phone at +966592635218 for quick communication with the sales and technical support team. 

In addition, clients may visit the company’s headquarters in Riyadh, Saudi Arabia, to learn more about its services or hold consultation meetings regarding the implementation of the Centro system.

The company also offers an official contact page on its website, where clients can easily fill out the contact form, ensuring their inquiries are received promptly and that they get tailored responses based on their specific organizational needs.

The cost of Centro depends on several factors, including the size of the organization, the number of users, and the range of required modules, such as meetings, committees, projects, and travel arrangements.

The price typically includes system customization to match the organization’s needs, template setup, user training, and ongoing technical support to ensure efficient operation.

Since the software is tailored to each organization, there is no fixed public price, It is recommended to contact Iknology directly to receive a detailed and customized quotation that reflects your organization’s requirements and ensures optimal utilization of all system features.